The ability to focus is essential for carrying out strategies successfully. Look around. Think back to your organizational experience. I have done the same. Over three decades working in organizations and carrying out research into organizations, I have come to the conclusion that very few companies succeed in implementing their strategy.
Of course, some execute their strategies successfully. My research suggests that what differentiates these companies from the others is that they have a great leader and a high maturity level in the key elements of their organization.
And there is another ingredient common to companies which execute strategy successfully: their ability to focus.
The reality is that most employees face difficulties in being focused in the workplace. As a result, top management has difficulty setting and communicating a ranked list of priorities; and most staff members end up deciding on their own where to put their efforts, which will probably be on easy and irrelevant tasks. This lack of focus creates a huge amount of wasted money and resources, the inability to execute the strategy, project failures, and unhappy and uncommitted employees. Successful individuals are highly focused, and the same applies to organizations. While every business is focused when it is starting out, only those that manage to maintain the ability to focus will succeed and stay in business.
So, what are the characteristics of a lasting attention span and focused organization? To explain, I use FOCUSED as an acronym standing for:
F - Fewer projects, rather than many
A focused organization that is able to effectively select and prioritize its projects and invest in just a few good initiatives clearly outperforms organizations that take on too many projects and products. Some of greatest business leaders, like Steve Jobs, rightly comment that saying “No” is one of the most difficult tasks of a leader. Nevertheless, the leaders of an organization that wants the ability to focus at work will need to learn to say “No” to many factors affecting concentration.
O - Organized staff
In a focused enterprise, the staff is organized in such a way that all personnel know what is expected of them and how their work contributes to achievement of the strategy. They do not waste time on activities that are not part of their core skill set; rather, they focus on their key strengths and exploit the core competencies of the company.
C - Competitive mindset
The focused company competes with the outside world rather than internally. Internal competition is minimized because all of the organization’s effort is placed on a specific task, doing what it does best.
U - Urgency
In business, time flies—even more so with the current level of globalization. Organizations need to launch their initiatives quickly. The time-to-market for new products must become shorter and shorter. Creating a sense of “urgency” is a competitive advantage, and the focused organization is always aware of this fact.
S - Strategic alignment
Every initiative at a focused organization is linked to a strategic objective. Any project that is not so linked is immediately cancelled (the book explains how to identify these projects and how to stop them).
E - Excellence
A focused organization applies the highest standards, and the key initiatives are managed by the best people. Employees understand the importance of quality and continuously improving concentration. With this approach, there is little room for internal politics.
D - Discipline
Companies today need discipline to execute their key initiatives, without it, consistent performance becomes very difficult. Of course, there is a need for creativity and flexibility as well. The challenge for the CEO and the company’s entire management team is to find the right balance between discipline and creativity/flexibility, and build cognitive abilities to improve focus.
Benefits of being focused
An organization has to go through a large cognitive training to work towards increasing your productivity and truly stay focused. It isn’t easy. It demands time and resources, but the pay-offs are considerable. The most important benefits are these:
Achievement of strategic goals
Everybody in the focused organization, from the CEO to the accounts payable employee, knows the direction in which the organization is going, which two to three initiatives are the most important, and the business case for these few critical initiatives. All employees are extremely committed to helping the organization to become the best.
Become more agile and highly responsive to market changes
Identifying an optimal balance between the run-the-business and the change-the-business dimensions will bring lots of benefits to the organization. The result is that one plus one will be three. The organization will become agile and more responsive to market changes and competition. Eventually, the organization can become a trendsetter and market leader.
Happier and fully engaged employees
The ability to focus brings happiness to staff members. They know how to contribute to the company’s success;, they are proud to belong to it; and they are ready to work harder. The fact that the company will be focused will create less tension and more harmony, and work will change from stressful and pressured to positive and rewarding. A healthy spirit will develop the ability to concentrate throughout the organization.
Positive financial results
This is probably the most important benefit of becoming a focused organization, since organizations need to have good financial results to survive and to please their shareholders. The focused organization reduces costs by cancelling those projects that are not relevant, a step that can result in huge savings. In addition, the focused organization chooses only those initiatives that will bring significant added value to the group.
Develop into a high performing organization
Project teams are clearly identified with the project objectives/goals and are willing to work hard because they enjoy what they are doing.
Attain a culture of getting things done
Today, many organizations love to discuss new business initiatives, but they stop at the discussion stage. A focused organization selects just a few initiatives and gets them done.
Like all of the great business concepts, the case for focus is simple, irresistible and highly demanding to pull off. But that does not mean it can’t be done. Indeed, to succeed in the long term, it must be done by any organization – or individual.