We are looking for a Facilities Coordinator to help us maintain a secure and well-functioning work environment. The facilities coordinator may be responsible for managing construction or renovation projects, coordinating with contractors and ensuring that work is completed on time and within budget.

As a Facilities Coordinator you must manage relationships with vendors and contractors, negotiating contracts, and ensuring that vendors deliver services in a timely and effective manner. Regularly inspecting devices, structures, and systems (such as fire alarms and air conditioners) and identifying the need for repairs and renovations will be part of your work.

To be successful in the role of a Facilities Coordinator, you should be able to juggle multiple jobs at once and must also have good knowledge of basic office equipment.

• Managing building and equipment maintenance schedules.
• Responding to urgent maintenance calls.
• Analyzing the building's security measures and encouraging building-wide safety.
• Ensures safety standards are followed throughout facility.
• Managing equipment and supply needs, including furniture, telecommunications, kitchen appliances, office equipment and supplies, and climate control.
• Liaising with vendors and suppliers on behalf of senior managers.
• Reporting to the Facilities Manager on a regular basis.
• Supervising cleaning crews and maintenance workers.
• Documenting processes and keeping maintenance records.
• Monitoring maintenance budget spending.
• Investigate fresh ideas for services and appliances to help with operations.
• Examine rooms and furnishings to determine whether they require repairs or renovations.

• Bachelor's or associate degree in project management, or similar.
• A completed course in facilities management will be advantageous.
• A minimum of 2 years of experience in facility coordination, project management, or real estate.
• Proficiency in Facilities Management (FM) software, like Drober and UpKeep.
• Extensive experience in building and equipment maintenance.
• Advanced knowledge of maintenance planning and schedules.
• Ability to respond to building and equipment emergencies.
• In-depth knowledge of building safety regulations and security protocols.
• Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.
• Excellent organizational and communication skills.