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Facilities Coordinator Job Description

Facilities Coordinator Job Description

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Facilities Coordinator Job Description:

We are looking for a Facilities Coordinator to help us maintain a secure and well-functioning work environment.

Part of your job will be to check devices, structures and systems (e.g. fire alarms and air-conditioners) on a regular basis and identify needs for repairs and renovations. You will also coordinate with external vendors, such as cleaners and insurance agents, and conduct cost analyses when purchasing new systems or services.

To be successful in this role, you should be well-organized and able to prioritize multiple issues. You should also have good knowledge of basic office equipment.

Ultimately, you’ll help our employees, customers and guests get the most out of our facilities.

Facilities Coordinator Job Responsibilities:

  • Managing building and equipment maintenance schedules.
  • Responding to urgent maintenance calls.
  • Preparing for emergencies by creating building evacuation and other action plans.
  • Testing building security systems and promoting safety within the building.
  • Managing equipment and supply needs, including furniture, telecommunications, kitchen appliances, office equipment and supplies, and climate control.
  • Liaising with vendors and suppliers on behalf of senior managers.
  • Reporting to the Facilities Manager on a regular basis.
  • Supervising cleaning crews and maintenance workers.
  • Documenting processes and keeping maintenance records.
  • Monitoring maintenance budget spending.

Facilities Coordinator Job Requirements:

  • Bachelor's or associate degree in project management, or similar.
  • A completed course in facilities management will be advantageous.
  • A minimum of 2 years of experience in facility coordination, project management, or real estate.
  • Proficiency in Facilities Management (FM) software, like Drober and UpKeep.
  • Extensive experience in building and equipment maintenance.
  • Advanced knowledge of maintenance planning and schedules.
  • Ability to respond to building and equipment emergencies.
  • In-depth knowledge of building safety regulations and security protocols.
  • Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.
  • Excellent organizational and communication skills.