We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and organizations goals.

As an Executive Administrative Assistant you must maintain executive calendars, schedules, and appointments. In order to succeed as an executive administrative assistant, you must possess strong oral and written communication abilities as well as the capacity to complete numerous tasks on schedule.

• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, taking messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
  
• Prepare and distribute agendas, minutes, and other materials for meetings
• Make travel arrangements
• Performing basic bookkeeping duties
• Take dictation and minutes and accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system
• Maintain confidentiality and discretion in all interactions and communications.

• High school diploma or equivalent; some college coursework preferred.
• 2-3 years of experience in an administrative support role, preferably supporting executive-level professionals.
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• Good leadership and communications skills
• Discretion and confidentiality