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How to Choose the Right Recruitment Management System
Hiring and Recruitment

How to Choose the Right Recruitment Management System

Sharon Monteiro
March 16, 2023

Recruitment is widely regarded as the most time-consuming and administratively taxing process for HR departments. Which is why software programs like recruitment management systems and applicant tracking systems are growing in immense popularity worldwide. So, in today’s world of hybrid recruiting, the recruiter is no longer just a people expert, but have also expanded their skill-set as software and technology experts.

Today, the success of a recruitment process in an organization depends on the right hiring software, being technologically savvy to utilise the software strategically, and achieving hiring goals. If you want to run an organization right, you’ve got to start it right.

Recruitment is a vital process to achieve organizational success. If you plan on choosing a recruitment management system, think of this is as a recruitment process guide to jump start a robust and new-age talent acquisition system.

Also Read: A day in the life of a recruiter: What people think we do vs What we actually do

What is a Recruitment Management System (RMS)?

There are thousands of recruitment management software tools and top recruiting resources out there that it can be difficult to narrow down what you need to make your hiring process easier. Let’s start from scratch by defining what a recruitment management system is. Quite simply, a recruitment management software (RMS) is a set of tools designed to manage the recruitment process in an organization.

Apart from being the most time and administratively consuming ordeal, recruiting is also the most competitive process. The competition to acquire talent with high-demand skills is consequently driving an interest in sophisticated and intelligent recruiting systems. Which also leaves less room for gut feeling in hiring.

A recruitment management system (RMS) is a collection of tools used to manage the recruiting process. It is possibly the most critical core human resources (HR) system. Recruitment is competitive, particularly for individuals with highly sought-after technical talents, and this is spurring interest in complex recruiting tools. These solutions are intended to increase the efficiency of both recruiters and job searchers.

An Recruitment Management System automates the routine of recruitment and supplements the ROI of ATS. While an Application Tracking System posts job requisitions and tracks the application process, the Recruitment Management System goes a step further by automating manual tasks, helps HR engage with candidates, and improves the matching of candidates with the right job opportunities.

Also Read: The Truth About Applicant Tracking Systems (ATS)

choosing a Recruitment Management System I peoplehum

Top 5 Benefits of a Recruitment Management System

1. Improves recruitment productivity

With traditional recruitment processes, recruiters are often confined to an office space to carry out recruitment processes, or more inadequately, have to carry out paper-based processes manually. This eventually leads to decreased productivity and makes the process more prone to human errors. But, by giving recruiters access to all hiring data from a single platform, a recruiting software tool can increase productivity, make the process more efficient, and less prone to human errors.

2. Better communication and efficiency

For a competitive function such as recruitment, it is critical to reduce time to hire, maintain quick response time and communicate seamlessly with HR & potential candidates. Delayed communication can result in losing qualified talent. A hiring management system can effectively speed up the whole process, allowing recruiters to collaborate with their team, keeping candidates in the loop always, and significantly reduce the snooze time.

3. Streamlines candidate data

Imagine reviewing, storing, and structuring hordes of candidate information manually and on paper. Not only is it time-consuming, but is also wasteful of HR’s resources. With an online recruitment software, recruiters can digitally store candidate data and also easily retrieve the relevant information.

4. Automates the recruiting process

The benefit of a recruitment management system is virtually pretty evident, but needed stating. By choosing a recruitment management software, it solves the problem of manual and tedious tasks with recruitment automation. This empowers recruiters by giving them more control of the human side of the hiring process, like holding in-depth interviews with candidates.

5. Improves quality of hires

One of the most obvious reason to to create an effective recruitment process is to find better candidates and improve the quality of hires. First, the RMS speeds up hiring employees from requisition to selection. Then, it provides automated features such as auto email communication, interview scheduling, and engaging with candidates. This also contributes to the organization’s brand awareness, encouraging candidates to choose you over your competitors and even referring candidates to your business.

choosing a hiring software

Top 5 features you need in a Recruitment Management Software

1. Automating time-consuming tasks

Recruiters are strapped for time and manpower with the increase in hiring volume. Which is why automating repetitive and time-consuming tasks is such a necessity. An RMS automates processes like resume screening, sourcing, candidate outreach, and interview scheduling. So, when you figure out the tasks that take up too much of your time, choose a technology that enables you to shed-off all the weight of top recruiting challenges.

2. Easy software integration

Recruiters need a process that is quick and easy, and integrates just as well with their existing processes. With the presence of RMS partner marketplaces for complementary software tools, choosing a recruitment management system that integrates well with your existing software is easy.

3. Candidate management

The ATS may be a great tool for active, inbound candidates, but may not fare as well for passive candidates. A study by Lever shows that 30% of hires are sourced from the passive candidate pool - which is the second most source hire after applicants. So, the online recruitment software should help you find, organize and reach out to passive candidates, whether they are sourced externally or internally from your own existing database.

4. User-friendly and intuitive interface

Apart from a robust software, the user interface and experience needs to be seamless, intuitive, attractive and user-friendly. The best hiring management system should have options for customisations, drag-and-drop functionality, and automated data entry.

5. Recruitment analytics and reporting

Your recruitment efforts results in data, which makes the process data-driven, which also means that you need to derive insights quickly to make sense of the data. To understand how well your recruitment software is functioning, you require recruitment metrics to track, such as the sourcing channel of your candidates, time to fill rate, cost per hire, conversion rate, and more.

This data can help you understand how well your efforts are going and what processes can be improved. And when you identify a function that is underperforming, the data will help you justify in investing in a better recruiting tool.

Also Read: Top 10 recruitment thought leaders to follow in 2022

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Choosing a Recruitment Management System

Choosing a recruitment management system is a critically important decision, but it can also be on overwhelming one. But, how do you differentiate between the recruitment management system features that actually matter and the ones that are just filler material?

1. Differentiate between your business’ wants and needs

If you want to make the best use out of your HR recruitment management software, you first need to differentiate between your business’ core requirements and their “wants” and “needs”. Asses your workflow and business process, find the missing link, and identify what could help your recruitment process become more efficient and streamlined.

2. Discover the tools and features that will set your business up for future success

You need to find a system that will grow and adapt as your business grows. Start by asking questions about what is important to your business - Are you trying to reduce costs and create a streamlined candidate experience? Are you trying to understand your recruitment trends and data? Are you pushing for remote hiring?

There are so many recruitment management features and tools available in the global market. It is, therefore, essential that you focus and determine the functionalities that will enable the success of your recruitment strategy. By asking the right questions and narrowing-down to core needs, you can find the right recruitment management software that will set your business up for success.

3. Ensure a seamless integration

It’s important that any system that you adopt have the capability to integrate seamlessly with your other business platforms. Ensure that your recruitment management tool has cloud computing capabilities, unified communication, and social networking.

4. Empower your processes with the power of mobility

Choosing a recruitment software that you can use anywhere and at any time is a game changer for a company’s recruitment efforts. Mobile recruitment provides the ability to manage the hiring process from the office or on the go in real time. You can get complete access to an RMS’ capabilities, with the added advantage of mobility.

Also Read: Text Recruiting Software: How to keep your candidates engaged

Final thoughts

The recruitment software market is ripe with choices and a plethora of features. Choosing a recruitment management system that is right will determine the success of your people operations. So, before you make this important decision, educate yourself on the full capacity of a recruitment management system and understand what features will work for your business goals.

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October 25, 2021

A very inspiring list. Thanks for putting this together


October 25, 2021

This is such a great list of women leaders! More power to you all

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